Information on Graduation

In order to graduate, students must submit an application regardless of whether or not you intend to participate in the scheduled convocation ceremony. More information on this application process can be found here.

Degree Completion

      • Once your final grades have been posted to your student record, the Graduate Programs (GP) Advisor will approve you for graduation and the GP-FOM office will confirm by email that you have met the graduate requirements.
      • GRADUATE DIPLOMA STUDENTS: Your diploma will be processed by the Registrar’s office. The certificate will be provided as you requested when you complete the graduation application. If you requested to pick up the Certificate, the Registration office will contact you by email when it is ready to be picked up.
      • MBA STUDENTS ONLY: Your name is then put forward to the next available Senate meeting. Once your degree is conferred by Senate, the statement “Credential Granted” will appear in your student record.
      • International students should note that this letter and an official copy of your transcript(s) can be used to apply for your Post-Graduate Work Permit (PGWP) in advance of receiving your parchment.

Request for Letter of Completion

      • Once you have been approved to graduate you can apply to receive this letter.
      • International Students: International Education in Building 255 or send an email to
      • Domestic Students: Registration Office in Building 200.Detailed information on ordering transcripts can be found here.International students should note that it is best to wait for all grades to be posted to the student record system before ordering a transcript to apply for your Post-Graduate Work Permit. 

UH Msc Degree Approval and Receipt of UH Parchment - 

      • Degrees are approved twice a year at Board Meetings held with the University of Hertfordshire: once in mid-April 2020 and once in mid-July 2020.If your grades are posted and you are approved by me to graduate two weeks prior to this meeting, you will be included in this list and your UH degree will be approved during the Board meeting.
      • UH Degrees are approved, it takes approximately 2-3 months for the degrees to arrive at VIU. They are then recorded and either mailed to you or held for pick-up, depending on the option that you provided to the Convocation office.

Information on Convocation 

Convocation is a ceremonial day to celebrate your achievements with friends, classmates, faculty and family. If you would like to attend a convocation ceremony, you must sign up when you apply to graduate. 


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